Medicine Forward: Handbook

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spendingpolicy [2025/01/14 19:31] – [Constraints] gabrieldanespendingpolicy [2025/02/04 11:14] (current) – gabrieldane
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 ====== Spending Policy for Medicine Forward ====== ====== Spending Policy for Medicine Forward ======
  
-=== Objective ===+Version 1.1 (DRAFT) 
 + 
 +==== Objective ==== 
 To establish clear guidelines for how Medicine Forward’s funds are allocated, ensuring transparency, fairness, and alignment with organizational priorities. To establish clear guidelines for how Medicine Forward’s funds are allocated, ensuring transparency, fairness, and alignment with organizational priorities.
  
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 ==== Executive Team Spending Authority ==== ==== Executive Team Spending Authority ====
-  * The Executive Team has the authority to spend up to **$1,000** on a single expense without consulting the Traction Team.+ 
 +  * The Executive Team has the authority to spend up to **$1,000** on a single expense without consulting other stakeholders.
   * Individual Executive Team members can approve expenses up to **$250** without additional approval. This includes regular operational costs such as:   * Individual Executive Team members can approve expenses up to **$250** without additional approval. This includes regular operational costs such as:
     * Software subscriptions (e.g., Squarespace, Zoom, Mighty Networks, Acuity Scheduling).     * Software subscriptions (e.g., Squarespace, Zoom, Mighty Networks, Acuity Scheduling).
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 ==== Project-Specific Funds ==== ==== Project-Specific Funds ====
-  * Funds raised for specific projects, such as the **NYC Burnout Symposium Workshop**, will be used exclusively to support the goals and needs of that project.+ 
 +  * Funds raised for specific projects, such as the **NYC Burnout Symposium Workshop**, will be used to support the goals and needs of that project.
   * The primary aim is to maximize impact and ensure fairness in how the funds are used.   * The primary aim is to maximize impact and ensure fairness in how the funds are used.
-  * Project funds should not be redirected to other Medicine Forward initiatives unless they directly contribute to the success of the funded project.+  * Before completion of the project, project-specific funds should not be redirected to other Medicine Forward initiatives unless they directly contribute to the success of the funded project. 
 +  * Any remaining funds or additional contributions may be used for unexpected expenses related to the project or allocated to future projects that align directly with Medicine Forward's mission.
  
 ==== Spending Over $1,000 ==== ==== Spending Over $1,000 ====
 +
   * For expenses exceeding **$1,000**, a written proposal must be created either by the Executive Team or a designated member.   * For expenses exceeding **$1,000**, a written proposal must be created either by the Executive Team or a designated member.
   * The proposal should outline:   * The proposal should outline:
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     * Expected benefits and alignment with Medicine Forward’s goals.     * Expected benefits and alignment with Medicine Forward’s goals.
   * This proposal will first be reviewed internally by the Executive Team.   * This proposal will first be reviewed internally by the Executive Team.
-  * After internal review, the proposal will be shared with the Traction Team for transparency and consultative feedback. +  * After internal review, the proposal will be shared with the 501c3 Board for transparency and consultative feedback. 
-  * Final decisions will rest with the Executive Team, incorporating feedback from the Traction Team when possible.+  * Final decisions will rest with the Executive Team, incorporating feedback from the relevant stakeholders when possible.
  
 ====== Transparency & Constraints ====== ====== Transparency & Constraints ======
  
 ==== Transparency ==== ==== Transparency ====
-  * Spending will be tracked and available for auditing and creating financial reports. Audits and reports can be requested by anyone on the Traction Team. + 
-  * The Traction Team should be notified of new purchases, especially new recurring subscriptions like Acuity, at the next available team meeting.+  * Spending will be tracked and available for auditing and creating financial reports. Audits and reports can be requested by anyone on the 501c3 Board. 
 +  * The 501c3 Board should be notified of new purchases, especially new recurring subscriptions like Acuity, at the next available team meeting.
  
 ==== Constraints ==== ==== Constraints ====
 +
   * No deficit spending. Verify funds are available and within budget before spending.   * No deficit spending. Verify funds are available and within budget before spending.
  
-=== The Advice Process ===+====== The Advice Process ====== 
 + 
 +In line with practices from //Reinventing Organizations//, Medicine Forward will utilize the **advice process** for key spending decisions:
  
-In line with practices from *Reinventing Organizations*, Medicine Forward will utilize the advice process for key spending decisions: 
   * **Definition**: The advice process is a decision-making approach where individuals or teams seek input from those who will be affected by the decision or who hold expertise in the relevant area before making a final decision.   * **Definition**: The advice process is a decision-making approach where individuals or teams seek input from those who will be affected by the decision or who hold expertise in the relevant area before making a final decision.
-  * **Application**: When spending decisions require broader consideration (e.g., expenses above **$1,000** or complex resource allocation), the Executive Team will consult with both the Traction Team and other relevant stakeholders through this process. This ensures that decisions are well-informed and reflective of diverse perspectives.+  * **Application**: When spending decisions require broader consideration (e.g., expenses above **$1,000** or complex resource allocation), the Executive Team will consult with both the 501c3 Board and other relevant stakeholders through this process. This ensures that decisions are well-informed and reflective of diverse perspectives. 
 + 
 +<fc #FF0000>**Last accepted by Traction Team 10/21/24 version 1.0**</fc>
  
-<fc #FF0000>**Accepted by Traction Team 10/21/24 version 1.0**</fc> 
  
spendingpolicy.1736911915.txt.gz · Last modified: 2025/01/14 19:31 by gabrieldane